Privacy Policy | QUOIN Real Estate

1. Name and Contact Details of the Controller

Controller within the meaning of Art. 4 No. 7 GDPR:

Quoin Real Estate
Represented by: Mirko Herbst
Hohenzollerndamm 111 · 14199 Berlin

Phone: +49 30 23595189
Email: dialog@quoin-realestate.com

Pursuant to Art. 37 GDPR, we are not required to appoint a data protection officer, as we are not primarily engaged in the processing of special categories of personal data. For questions regarding data protection, please contact the controller directly.

2. Collection and Processing of Personal Data

2.1 When Visiting the Website

When you access our website, the following information is automatically stored in server log files:

IP address of the requesting computer
Date and time of access
Name and URL of the file accessed
Referrer URL (the website from which access was made)
Browser and operating system used
Name of the access provider

Legal basis: Art. 6(1)(f) GDPR (legitimate interest in secure and stable operation). The data is automatically deleted after 14 days at the latest.

2.2 Contact Form

If you contact us via the contact form, we process the data you provide (name, email, phone, investor type, message) to handle your inquiry. The data is transmitted with SSL encryption and stored on the server.

Legal basis: Art. 6(1)(a) GDPR (consent given by submitting the form). The data is deleted once your inquiry has been fully processed, unless statutory retention obligations require otherwise.

2.3 Brokerage Agreement and Client Relationship

To carry out the brokerage agreement, we collect: title, first and last name, address, email, phone, and contract-relevant information. Where required by the German Anti-Money Laundering Act (GwG), we additionally collect date of birth, place of birth, and nationality.

Legal basis: Art. 6(1)(b) GDPR (contract performance), Art. 6(1)(c) GDPR (legal obligation).

2.4 Property Listing Requests

When requesting property listings or property information, we collect contact details and, where applicable, financial information for creditworthiness checks. Legal basis: Art. 6(1)(b) GDPR (pre-contractual measures).

3. Legal Bases for Processing

Art. 6(1)(a) GDPR – Consent of the data subject
Art. 6(1)(b) GDPR – Contract performance or pre-contractual measures
Art. 6(1)(c) GDPR – Compliance with a legal obligation
Art. 6(1)(f) GDPR – Legitimate interests (website operation, security)

Our legitimate interest lies in conducting our business operations and real estate brokerage activities.

4. Disclosure of Data

Your data will not be disclosed to third parties without your explicit consent. In the course of our brokerage activities, data may be disclosed to the following recipients:

Notaries, banks, appraisers, developers (only with your consent)
Cooperation partners within broker cooperation arrangements
Tax authorities and courts where a legal claim exists
IT service providers and accounting under data processing agreements (DPAs)

Transfers to third countries outside the EU/EEA only take place with appropriate safeguards pursuant to Art. 46 GDPR.

5. Cookies and Tracking Technologies

This website does not use any cookies requiring consent. No analytics or marketing cookies are used, and no third-party tracking services (e.g., Google Analytics, social media pixels) are integrated.

Technically necessary processing required to deliver the website is carried out on the basis of Art. 6(1)(f) GDPR. A cookie consent banner is therefore not required.

6. Retention Period and Deletion

Data Category	Retention Period	Legal Basis
Contact and contract data	6 years after contract end	§ 257 HGB
Tax-relevant documents	10 years	§ 147 AO
Correspondence and emails	6 years after last contact	§ 257 HGB
Website log files	14 days	Art. 6(1)(f) GDPR
AML data (identity verification)	5 years after contract end	§ 8(4) GwG / § 14(1) MaBV
Job application documents (if rejected)	2 months after rejection	Art. 6(1)(f) GDPR

7. Your Rights as a Data Subject

You have the following rights with respect to us:

Right to access (Art. 15 GDPR)
Right to rectification (Art. 16 GDPR)
Right to erasure (Art. 17 GDPR)
Right to restriction of processing (Art. 18 GDPR)
Right to data portability (Art. 20 GDPR)
Right to object (Art. 21 GDPR)
Right to withdraw consent at any time with future effect (Art. 7(3) GDPR)
Right to lodge a complaint with the competent supervisory authority (Art. 77 GDPR)

7.1 Competent Supervisory Authority

Der Landesbeauftragte für Datenschutz und Informationsfreiheit Berlin (Berlin Commissioner for Data Protection and Freedom of Information)
Friedrichstraße 219 · 10969 Berlin
Phone: +49 30 13889-0
Email: mailbox@datenschutz-berlin.de

8. Data Security

We implement technical and organizational security measures to protect your data against manipulation, loss, and unauthorized access:

SSL/TLS encryption for data transmission
Access controls and authentication systems
Regular security updates and data backups
Data processing agreements (DPAs) with service providers

9. Automated Decision-Making

We do not engage in automated decision-making or profiling pursuant to Art. 22 GDPR.

10. Currency and Amendments

This privacy policy is current as of April 2026. Updates may become necessary as our website evolves or due to changes in legal requirements. The current version is always available on this page.